A review has been completed. The lecturer has provided careful feedback, the grade has been determined and the student can see the result immediately in OnStage.
But then, in many institutions, a second process begins.
The result must be copied into the SIS. Manually. Sometimes by the lecturer, sometimes through an administrative step. And in the meantime, an awkward situation arises: the student sees a grade in OnStage, but it's not on the official gradebook yet.
What seems administrative has a lot of impact in practice. That is why we have fundamentally further developed the results link.
No more typing between systems
In the old situation, a completed assessment often meant additional actions. Results were manually entered into the student information system from OnStage.
This not only takes time, but also increases the risk of errors. A wrong grade, a wrong key code, an administrative delay - these are small risks that are becoming noticeable in large numbers.
With the results link, grades go directly from the assessment in OnStage to the right subject and test in the SIS. Publishing in OnStage automatically means formal processing in the core system. Corrections to the grade can also be made directly in OnStage.
What has been assessed is immediately registered correctly.
Students can rely on the assessment in the system where they receive it.
For students, clarity is crucial. Especially for internships and graduation projects, where results often determine progress or graduation. The feedback that is given can be just as important as the actual result.
Without a link, there may be time between the time of assessment and when the grade officially becomes visible in the SIS, and adjustments may sometimes still be made that are not part of the normal assessment process. This causes questions, uncertainty and extra communication.
With direct integration, that is a thing of the past. As soon as the result is published in OnStage, it is also included in the core system and visible in the official gradebook. This allows the reviewer to do all the work in one system and does not require any additional steps.
Interim assessments fully integrated
Internship and graduation processes rarely consist of a single assessment moment. There are often several interim assessments, progress moments or sub-tests that together form the end result.
Until recently, OnStage mainly provided feedback on final results, while interim assessments were separate from the SIS.
With the recent expansion, multiple assessment moments within one process can now also be directly integrated. Each partial result is linked to the correct test in the SIS.
Accessibility requirements are actively monitored
A student is not allowed to just start an internship or graduation process. Enrollment in the correct course and the correct test is a formal requirement.
Without bringing this information to the system, it is not visible whether the student can start the internship or graduation. This can only come to light later in the process if the trainer does not deal with this in other ways in the preliminary phase of a period.
Thanks to the integration of courses and tests that are required for a result link, OnStage can now also check whether a student is correctly enrolled in the internship or graduation course. If this is not the case, the course receives a warning.
The formal accessibility requirements are thus managed by the SIS, but are actively monitored within the internship process. For example, the internship coordinator can actively monitor whether everything is administratively in order for all students in the coming period, and contact the student in good time if things threaten to go wrong.
This way, you can naturally prevent students from starting an internship when they really shouldn't do so yet, without the need for extensive control processes.
Always the right context for every test and assessment
In internship and testing processes, context is essential. Which work belongs to which test? Which attempt was reviewed? What formal registration does a specific file fall under?
When systems are not properly connected, that context can fade away.
By directly linking specific activities of submitting and assessing work to specific tests in the SIS, everyone remains clear in what context the work was carried out and assessed. This information is therefore immediately visible to everyone where the work is being carried out.
In addition, we paid extra attention to managing this link between actions in OnStage and tests in the SIS. Its configuration is easy and intuitive in accordance with our latest design standards. In doing so, we expect that trainers can invest management through decentralized management with education itself, when needed.
For teachers, students and administration, there is a shared picture of what has been assessed and what this assessment is part of.
Archiving with the right case context
Archiving is often the final part of the process, but complexity often arises there too. Archiving, for example, is decentralized in many different places, which sometimes makes sources difficult to find. OnStage processes and groups do not always match courses and tests in other systems one-on-one. As a result, important context can be missing when archiving.
With the renewed link, files and work within files can be explicitly provided with subject and test context. As a result, archiving is in line with what is needed for other student work and tests.
The result is a complete chain: from guidance and assessment, to registration in the SIS, to correct archiving.
The lecturer is in control of the practical process
What is perhaps the most important for me: teachers do not have to adapt their way of working to the administrative system.
The entire process remains managed in OnStage. Guidance takes place there, progress is monitored there and assessments are recorded there.
The link ensures that these process steps are automatically and correctly transferred to the SIS.
And in combination with future extensions, such as portfolio submission via LTI, we are further strengthening that position: OnStage remains the system where education controls the practical process.
Less friction, more reliability
A result link is often seen as a technical integration between systems. In practice, however, it's about the quality and reliability of the entire process in the most seamless way possible for everyone involved.
By automatically and correctly registering assessments in the SIS:
- manual retyping becomes unnecessary and reduces the administrative burden for teachers;
- students receive immediate clarity about their results and can view and trust the grades and feedback in one place;
- provides administrations with certainty that data has been processed completely and error-free.
The most important effect is that the internship and assessment process no longer consists of separate systems, but functions as one integrated chain, from before the student starts, through ongoing supervision, through assessment, registration and archiving.
In doing so, the results link contributes to a robust, transparent and future-proof process.
